Background checks - information and forms for Active Screening Faith
The Episcopal Church in Connecticut has contracted with a company called Active Screening Faith to conduct background checks. Every parish should open an account (free) with Active Screening Faith as soon as possible. Current background checks conducted through the previous vendor, Sterling, don’t need to be repeated; all new public records checks should be conducted through Active Screening Faith. Note that this applies to any new staff or volunteers for summer camp or Vacation Bible School who have not already had their public records background check.
Requirements for Background Checks
According to diocesan policy, as stated in "Application and Screening" outlined in the Model Policies for the Protection of Children and Youth (page 6) and the Model Policies for the Protection of Vulnerable Adults (page 6):
"ECCT, parishes, worshipping communities, and other organizations are required to screen all persons according to the standards in the Screening and Training Protocols (Appendix A). For some positions, screening consists only of a Public Records Check. For other positions there are additional screening requirements of a written application, interview, and reference verification." Please refer to page 6 of the policies and Appendix A for more information.
How to conduct a background check with Active Screening Faith
- Apply for a parish account with Active Screening Faith. Call to set one up: (toll-free) 866.378.8389, ext. 2276. Once you are approved, you will be sent a user name and password to logon to the Active Screening Faith website. Then you can begin processing background checks.
- Ask each person to fill out and sign a consent form before you initiate a background check.
- Once you have the signed form in hand, log on to the Active Screening Faith website to process the background check. Go to: http://www.activescreeningfaith.com and enter the user name and password that you received after you sent in your application service agreement. Once on the website, click the button on the top right corner marked “client login” to begin. Please note: All signed consent forms contain personal and private information and should be kept in a secure locked file.
Costs and Services
The cost of the basic background check ("EDCT Package") is $14.50. This includes a multi-state criminal search; national sex offender search, Social Security Number validation, Social Security Number death index search, name and address history search for the past 30 years, and an alias search. It also includes a county courthouse review of criminal records for the past seven years, and a “red-flag review” by Active Screening Faith personnel. Active Screening Faith will add $8.50 per county if a person has lived outside of CT within the last 7 years or if a red flag has come up. *Some counties and states may also charge additional fees.
You can request credit reports and motor vehicle reports at additional cost. Please contact the customer service department at Active Screening Faith and they can walk you through the process for those. Refer to Appendix A: Screening & Training Protocols to see who needs basic background checks, motor vehicle reports and credit reports. The cost for a motor vehicle report is $23.50. In order to run credit checks, you first need to set up a site visit through Active Screening Faith to make sure you have secure procedures in place. Email them at CS@activescreeningfaith.com to set this up; the cost for the site visit is $85. Once the site visit is completed you will be able run credit reports; the cost for each credit report is $13.50.
Note for Clergy
The Office of the Canon for Mission Integrity and Training currently conducts and pays for the public records background checks for all clergy new to the Episcopal Church in Connecticut except those seeking licensing only. Background checks for clergy using Oxford Documents is separate, and not related to the Active Screening Faith service. Clergy seeking a license to do supply work are asked to first pay the initial fee of $155 to cover the basic cost of both background checks.
Active Screening Faith is a very user-friendly company and they respond quickly to questions and concerns. Please feel free to contact them at any point for help at 866.378.8389, ext. 2276 or CS@activescreeningfaith.com. The contact information is also listed on the first page of the consent form instructions. The contact at The Commons for questions is the Amber Page Gehr, Administrator for Transitions & Clergy Support, 203-639-3501 ext. 131.