Canon XII: Convention Procedure

Canon XII: Convention Procedure

Section 1. The Clerks of the Cathedral Congregation, Parishes and Worshiping Communities in the Diocese shall promptly notify the Secretary of the Diocese of the election of lay delegates and alternate delegates to Convention. The Secretary of the Diocese shall prepare the rolls of the clerical and lay members of Convention. The rolls shall be certified by the Standing Committee before each Convention.

Section 2. All reports to Convention shall be distributed to the members in advance of the Convention and those reports not requiring action be presented to the Convention by title.

Section 3. To bring a resolution before the Convention, the resolution must be proposed by five (5) members of Convention and submitted, in writing, along with explanatory comments of not more than 100 words to the Secretary of Convention at least four (4) weeks before the opening of the Convention. The Secretary shall distribute to all members of Convention a copy of the resolution and explanatory comments before the Convention. Resolutions not presented in this manner shall be considered only at the discretion of the Convention.

Section 4. A) Elections for the Standing Committee, Deputies to General Convention, Deputy to the Provincial Synod, members of the Mission Council from Ministry Networks, and members of the Disciplinary Board shall be conducted at the Annual Convention. The Annual Convention shall also affirm other appointments as provided for in this Canons.

B) Nominations of candidates for election to the Standing Committee, Deputies to General Convention, and Deputy to the Provincial Synod shall be made in writing and submitted to the Secretary of Convention no fewer than four (4) weeks before Convention.

C) If the Secretary of Convention has not received nominations equal to the number of open positions on the Standing Committee, Deputies to General Convention and Deputy to the Provincial Synod by four (4) weeks before Convention, then the Standing Committee shall make such nominations as are necessary to equal the number to be elected to each position.

D) The Secretary of Convention shall provide each person nominated for Standing Committee, Deputies to General Convention, and Deputy to the Provincial Synod the opportunity to provide to the Secretary appropriate biographical information and a statement by the nominee addressing such issues confronting the Church as the nominee deems appropriate. The Secretary of Convention shall distribute the foregoing information to the members before Convention.

E) The Secretary of Convention shall provide a method by which the members may cast their ballots without revealing their votes.

F) In each election conducted by ballot, the members of Convention shall rank the nominees in order of preference shown on the ballot. The nominees receiving the greatest number of first preference votes are elected to the number of positions open. With respect to the election of Deputies to General Convention, the first four ordained persons elected and the first four lay persons elected shall serve as Deputies. The next four ordained persons elected and the next four lay persons elected shall serve as Alternate Deputies to General Convention.