Full-time Program Assistant for Training & Advocacy
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Description
We are seeking a dynamic and organized Program Assistant for Training & Advocacy to join our dedicated team at the Episcopal Church in Connecticut (ECCT).
The Episcopal Diocese of Connecticut, known as the Episcopal Church in Connecticut (ECCT), is a non-profit Christian religious organization committed to participating in the mission of God in Jesus through the power of the Holy Spirit in these challenging times for the church and for the world. We understand God’s mission to be about restoring all people, and all creation to unity with God and each other in Christ.
The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to help coordinate programs, manage administrative tasks, and ensure smooth daily operations. If you thrive in a mission-oriented paced environment and are passionate about social change, this role is perfect for you!
Duties:
– Develop expertise with ECCT’s learning management system to assist in updating and creating training curriculums and troubleshooting user challenges.
– Oversee all administrative aspects of ECCT’s Safe Church Training Program; for example, coordinating communications with Safe Church Trainers, arranging hospitality for and attending Safe Church Trainer meetings (usually held two to three times per year), duplicating and disseminating training materials to trainers, and determining locations of live trainings in consultation with the Director for Training & Clergy Support.
– Track parish participation in Safe Church Training, including tracking compliance with any mandated training in these areas.
– Carry out all administrative aspects for Racial Justice & Reconciliation training and program events, including securing venues, communicating with and providing general assistance to outside speakers and facilitators, creating and monitoring registration, hospitality, tracking contractual obligations, setting up and providing technical assistance for on-line and hybrid events, processing invoices, and providing onsite registration and attendance tracing as needed for events.
– Work with the Canon for Advocacy, Racial Justice & Reconciliation to track anti-racism training programs for parishes and diocesan governing bodies.
– Coordinate with the Communications Department to maintain the Safe Church and Racial Justice Healing and Reconciliation portions of the ECCT website.
– Edit and revise training documents, including curriculum and agendas.
– Provide general administrative support to the Canon for Advocacy, Racial Justice & Reconciliation, including managing the Canon’s calendar, including scheduling parish visits and necessary committee meetings.
– Assist with miscellaneous administrative duties including responding to phone calls and email, copying, scanning, filing, staff consultations, assisting in making travel arrangements; processing the Canon’s travel and expense reimbursements, creating and submitting departmental requisitions; administrative support for ad hoc committees, meetings, and other diocesan-sponsored events such as Annual Convention; database updates; and changing printer ink cartridges.
Please download the full job posting for more information, including the expected hours of work, compensation, and benefits.
Qualifications
• At least an Associate degree is required; Bachelor’s degree preferred
• Proficiency in the MS Office Suite and familiarity with Learning Management Systems is essential
• At least 3 to 5 years’ experience in a supportive administrator role preferred
• Experience in a religious setting or non-profit institution a plus
• Bilingual in Spanish and English a plus
• U.S. work authorization required
The successful candidate will be detail-oriented and adept at organization and systems management, with the ability to multi-task and efficiently manage time, prioritize projects, and meet deadlines. They must be able to organize and facilitate events and meetings. They must have excellent verbal and communications skills, including a professional phone and email manner, and be able to proofread written work thoroughly and accurately. The successful candidate must be able to maintain detailed records, communicate effectively with parish members and outside trainers, complete necessary documentation, update training databases and project status documents, and coordinate with the Communications team on event promotion and website information. They must take initiative and work independently, and learn new systems and procedures quickly. They need to remain composed under pressure and maintain confidences. The ideal candidate will be personable and outgoing, with the ability to connect with others, appreciate diversity, work with others of different backgrounds and beliefs, and be a team player.
To apply
Please send a resume, with a cover letter or email detailing the reasons you are interested in the position, to the attention of: Sophia Cowell, Director for Human Resources, scowell@episcopalct.org
Accepting Applications until position is filled.